South West School of Primary Care

Introduction to the RCGP ePortfolio & Assessments 

Annual Review of Competence Progression (ARCP)

NHS England Postgraduate Medical Education follow two guidelines when arranging Annual Review of Competence Progression (ARCP) dates for all GP DiT (Doctors in Training).

• All DiT regardless of whether they are working full time or less-than-full-time must have an Annual Review of Competence Progression (ARCP) on an annual basis (every 12 months in training)
• All DiT must have a final ARCP within two months of their CCT date.

For DiT who are working full time and have not experienced any breaks in their training (long term sick leave, parental leave, etc), their annual and final ARCP dates will fall in sync, normally 4-8 weeks before the end of their training year/stage. 

For DiT who are working LTFT or who are out-of-sync with their colleagues due to breaks in their training, their annual ARCP date may no longer fall in sync with the gateway between training years. ARCP panels are run every month and progress can be assessed at any point in the training year/stage.

DiT who are working LTFT or who are out-of-sync must submit their evidence on a pro-rata basis for their annual ARCPs. For example, an ST1 DiT working 60% LTFT must submit 60% of the total evidence required for his/her ST1 training year ahead of their annual ARCP. For a final ARCP, all evidence must be supplied regardless of whether working part time or full time. 

When a DiT is out of sync in ST3, there is sometimes a shorter gap between their annual ARCP and their Final ARCP.

For more details please visit the LTFT webpage.

For any ARCP related queries, please contact GP Assessment.

Mandatory ARCP Evidence

An ARCP cannot take place without the following on ePortfolio:

• A full Educational Supervisors Review (ESR). Completed no earlier than 60 days before the ARCP date and no later than the evidence deadline.
• Form R Part A & Part B uploaded to the Compliance Passport on ePortfolio. Please complete and upload it no earlier than 30 days before the ARCP date and no later than the evidence deadline.

 

GPST Checklist before each Educational Supervisors Review (ESR)

• ALL DiT require an ESR every 6 months, whether working full time or LTFT.
• Agree a date for face-to-face review with your Educational Supervisor (ES) – you should get in touch with them.
• Complete the self evaluation for your current review period. You will need to link 3 pieces of evidence to each of the 13 clinical capabilities with supporting narrative as to how each piece of evidence demonstrates your progress. Do this in good time, so your ES has time to look at it before your review.
• When the self evaluation is complete the ESR will then be sent to your Supervisor for assessment. They will review and evaluate all the evidence you have provided and add comments, feedback and then sign the ESR off.
• Please then review the comments and feedback and sign the ESR off as “trainee agreed”, which will lock the ESR and mark it as completed.

The Interim ESR

The Interim ESR is now available but should only be used:

• If you do not have an ARCP in the next 8 weeks
• If you are making satisfactory progress in all capability areas

It should not be used if:

• If there are newly identified or previously declared Significant Events (GMC threshold of potential or actual serious harm to patients, not Learning Event Analysis), Complaints or Other Investigations which have not been resolved since their last ARCP i.e. any declaration made on the last Form R which is outstanding.
• If an ARCP panel have asked for a full ESR to be completed.
• If a Developmental Outcome (2, 3, 10.1 or 10.2) was received at the last ARCP.

 

WPBA / log entry	ST1	ST2	ST3	Total
Learning Logs
Clinical Case Reviews	36	36	36	108
LEA / SEA	1	1	1	3
Leadership	0	0	1	1
QIA	1 (if project is in ST2)	1 (if project was in ST1)	1	2
Prescribing (reflection)	0	0	1 (after assessment)	1
Placement Planning Meeting	1 per post	1 per post	1 per post	1 per post
WPBA - Who can complete workplace based assessments
CbDs / CATs	4	4	5	13
CSR	1 per post	1 per post	1 per post	1 per post
Prescribing Assessment	0	0	1	1
COT / AudioCOT / Mini-CEX	4	4	7	15
QIP	1 (in ST1 or ST2 GP placement)		0	1
CEPS	5 mandatory CEPS signed off as competent to perform unsupervised plus many others
Surveys
PSQ	0	0	1	1
MSF	1 (with 10 responses)	1 (with 10 responses)	2 (1 MSF, 1 Leadership MSF)	4
Urgent & Unscheduled Care (all UUSC evidence should be linked to the Urgent and unscheduled care clinical experience group)
UUSC passport	In GP posts in ST1/2 map any UUSC work including OOH shifts against the capabilities on the UUSC passport and attach it to a Supporting Documentation/CPD log entry		In ST3 add to the same UUSC passport your ST3 UUSC work including OOH shifts and attach it to a Supporting Documentation/CPD log entry	By Final ARCP the UUSC passport should map your best UUSC evidence against all capabilities with an ES comment of support
For all OOH sessions	complete an UUSC log sheet and attach this to a Supporting Documentation/CPD log entry.
Compliance Passport / Mandatory training updates
Child and adult safeguarding
Level 3 certificates	Child & Adult level 3 certificates must be completed and in date for the whole of GP training, they will normally need to be repeated every 3 years.*
Annual knowledge update	Required for Child & Adult if level 3 was completed over 12 months ago This can be done through eLearning, attending local workshops, looking at the RCGP toolkits It needs to include a demonstration of knowledge, key safeguarding information, and the appropriate action to take if there are any concerns.
Reflective learning logs	A reflective log for both Child Safeguarding & Adult Safeguarding should be added every 12 months. Ideally theses logs should be a reflection on the learning from a case the professional has been involved in and how this applied to their practice. If the professional has not been directly involved in clinical cases on safeguarding, this can be achieved through attending local safeguarding meetings, group discussions, webinars, reading about cases for example and adding reflections on those.
CPR and AED training through BLS / ALS
Must be in date at every ARCP. An eLearning module alone is not enough *If a certificate is not available, screen grabs must include your full name, the date completed and state clearly if it is for online learning or face-to-face. It is helpful if an email confirming attendance on the course is provided (the same applies to Child & Adult Safeguarding).
Form R	A new completed Form R is required for every ARCP - please complete all of Part A and Part B including the Covid-19 self-declaration and sign electronically. Both parts of the form should then be uploaded to the Compliance Passport on your ePortfolio no earlier than 5 weeks before your ARCP date.
Educational Supervisor Review (ESR)	A full ESR (an interim ESR is not valid before an ARCP) should be completed no earlier than 8 weeks before your ARCP date. An ARCP cannot take place without it.

This page was last updated May 7th 2024 (8 months ago)